Once all employee hours are accounted for, you can complete this step by adding all the hours worked for the week. If you fail to meet the mandate for one full year but have met other requirements, you will owe an amount equal to the number of full-time employees you employed during that year, minus up to 30 employees. This provision also requires employers to give employees 1095-Cs for tax purposes and to determine whether the ALE owes further payments or penalties. Use online estimator tools to examine what penalties or payments you might be held accountable for. Business owners can use 60% of the loan for payroll costs and 40% for non-payroll expenses (e.g., interest on mortgages, rent, and utilities). The PPP incentivizes small businesses to retain employees on payroll during the coronavirus pandemic.

Although the DOL doesn’t define what a full-time employee is , the IRS does, so make sure that as work roles change, you keep up-to-date records of your FTE employees. For the purpose of our calculations, we’ll assume that the sample company considers 40 hours per week full-time employment. You’ll need to know the right figure for your business in order to properly calculate FTEs. For instance, if your full-time workweek is 40 hours and you have two part-time employees who work 20 hours each week, when their hours are added together, they create one FTE. Full-time equivalent, or FTE, is a metric used to determine how many full-time and part-time employees you currently have on staff.

What Is the Difference Between FTE and Headcount?

Calculating full-time equivalent employees depends on what you are computing the FTEs for. The laws that pertain to your company depend on how many employees you have. Sometimes, the number of employees is determined by the number of FTEs in your company. This means that 1 person is working full-time or several employees together work the number of hours determined for 1 full-time employee in the company.

So, in this case, you would add up all employee hours for the year and divide by 2,080. If your company considers 35 hours full-time, then you would adjust your calculation accordingly. Rather than hiring new employees, businesses can use FTE to deploy staff across various departments thereby keeping costs down.

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These values are combined with simple addition, so that three part-time employees working half as many hours as a full-time employee would have a total FTE of 1.5. The 40-hour workweek calculation is applicable if you are doing the math for accounting and business purposes. However, FTEs are calculated differently for different purposes. 0.5 FTE is the number of hours required for a part-time worker, approximately 20 hours per week. 0.5 FTE is typically used for positions such as project managers, supervisors, overheads, and strategists, where it isn’t necessary to be present for the entirety of the workweek, as the job can be done in fewer hours.

• Calculating FTEs will also determine an employer’s duties under the shared responsibility provisions of the Affordable Care Act.
• Imagine you are a human capital manager who has lost four employees and needs to replace their hours.
• The Coronavirus Aid, Relief, and Economic Security Act established the Paycheck Protection Program.
• This is also known as “the employer mandate” or “the pay or play provisions”.
• An employee with a regular budgeted assignment of 75% of a full-time job position has a 0.75 FTE.

Figuring out exactly how many people work for a company is more complicated than asking for a show of hands. And while they’re all valued as part of the company, there are certain situations in which they’re not considered in the same way when calculating your headcount. In other cases, you’ll need multiple employees to fill the quota—two part-timers, four employees that only work 10 hours a week, etc. You can create various combinations, depending on your business needs. That means that you have seven employees, totaling 170 hours per week. Whereas, employees that works 20 hours per week are considered 0.5 FTEs.

Determine Which Employees Are Full Time vs Part Time

fte meaning the total hours worked by the number of full-time hours for the given time period to find the FTE. ​​FTE is the full-time equivalent hours that all the employees in your business represent. This law was passed in 1985 as a benefit to employees who have lost their jobs. Under this scheme, employees and their families can temporarily continue to avail of their group health insurance coverage even after the loss of a job or other permitted reason as per the law. It is meant to provide an aspect of economic security for employees who would otherwise be susceptible to losing their insurance. A business is required to follow employment laws that depend on the number of employees and respectively FTE.

A part-time employee’s FTE salary is calculated by multiplying their FTE value by the salary allotted to an equivalent full-time employee. Say a full-time graphic designer at a company makes 48,000 dollars a year, amounting to around 923 dollars for each workweek. Meanwhile, a part-time or contract graphic designer at the same company works 22 hours per week. Now to figure out their FTE salary, simply multiply their FTE by the full-time employee’s yearly and weekly salary. Our part-time employee’s annual FTE salary would be 26,400 dollars and their weekly pay would be 507 dollars. Under this act, eligible employers with at least 50 FTEs on average during the previous calendar year would be subjected to the IRS’s employer-shared responsibility.

How to calculate an FTE?

Whether you are looking to expand your business internationally, outsource your operations, or take on more remote staff contact us today to discuss your needs. With the variety of working options available today some employees may work part-time while others may only work at certain times of the year or in several other flexible ways. This metric provides a useful way to measure all of the hours worked by each type of employee thereby helping businesses organize their headcount more effectively. This is particularly true for large organizations that employ a variety of full-time, part-time, and flexible staff.